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What are the things planners fail to do after the event and how to fix them?

What are the things that planners fail to do after the event? Many planners fail to do these things after the event, It is a real catastrophe if it happens. Here are some of the most common mistakes event planners make in order to avoid them by planning your next event and in order to know what to look for so in this article we look at some of the most common mistakes and how to fix them

1- Rely on a strong team

A common mistake that planners make is that they try to do everything on their own while juggling several balls is a great way to ensure that everything goes according to plan. However, it can lead to disaster and exhaustion. To avoid this situation make sure you have team members who can handle all tasks and you should also set up a formal change tracking process to keep clients and the company informed of any changes

In the final analysis, The event planner will have done everything in his power to ensure that the event ends without a hitch, He is the only person in charge of the event and he is also the only one who can handle all the details, The big mistake in the planning process is understaffing for an entire event, Which can lead to fatigue and inability to prepare in time

2- Communicating with guests after the event

The next thing event planners need to do is communicate with the guests after the event, Some planners don’t communicate with guests after the event and end up resenting comments that may be negative. While you should be responsive to all comments and should not appear defensive and make excuses to attendees nor blame guests or the media for the problems you caused either instead, Apologize and try to solve the problem and if something goes wrong, You may have to pay for dry cleaning and property damage so it’s essential to keep the lines of communication open and avoid being defensive. It is also important to appoint a team member to handle various problems

3- Communicate with the people responsible for the success of the event

Another thing that the planner should do after the event is to communicate with the people responsible for making the event a success. It should be defensive and should be empowered to agree to various changes. The team leader should also make sure that the event organizer keeps the communication channels open and organizes the different feedback from the event. This is especially important.

4- Follow up on attendees and keep them informed

The last thing the planner should do after the event is keep track of the attendees and keep them informed and although the planner should not manage the whole process in detail, you must ensure that the team knows what to do by following up with them and must be able to create a comprehensive checklist of their activities This checklist must be updated frequently throughout the planning process

5- Capture valuable data

The important thing is also to capture valuable data and the planner should have a comprehensive checklist to document the impact of the event and in this way they can analyze the success of the event and share it with their team and after the planning process, The team should publish the ROI of the event on social media and on their website and this data will help determine whether the event was a success or a failure.

6- Managing the budget for effectiveness

Managing the event budget is an important part of the planningprocess as most event managers fail to manage the budget properly and this is an important area for planners to be successful and most of the time, People do not have the necessary experience in managing the effectiveness budget and therefore, It is essential to hire a team with experience in this field and they must be able to work with the business team members in order to avoid mistakes and ensure the event runs smoothly.

7- Create a schedule for various tasks

If the event organizer’s time runs out, They tend to leave things to the last minute and it is best to schedule every detail of the event. When you have a list of things to do, Sit down with your team and review it and add extra time for unexpected tasks, Learn about the services of creativity experts in organizing and executing events and conferences in a professional manner, with high quality, accurate implementation speed, and using a sophisticated engineering team

8- Pay attention to the needs of the audience

Another mistake is ignoring the needs of attendees and after the event is over. The planner must keep track of the event details because the planning process does not end after the event and it cannot be assured that attendees will be happy and satisfied after a successful event In addition to this, a good planner must be flexible and it is important to be open to changes

Because the common mistake most planners make is that they failed to follow up after the event and the fact that they did not follow through on these tasks after the event is a clear indication that they did not do enough work and the event organizer must be proactive in going after every detail and the event planning process is a complex process, The first thing to understand is that every part is interconnected.

A good event organizer should follow up with the guests to make sure everything goes well and the organizer should also take into consideration the logistics on site and that any well organized and coordinated event will be successful

9- Get all the privileges

The event planner must be empowered to make changes. This means that he must have the authority to make changes and follow through on those changes. Additionally, The effectiveness planner must ensure that all the necessary stakeholders are aware of the changes and in this way the organization can stay in touch with the customer and other stakeholders and it is important for the organizer to have an effective backup plan to fix the faults.

There are many things that the planner must do at the event, Including ensuring that all organizers arrive on time, on schedule and during the planning process, you should take the time to conduct a site survey so you can get an accurate idea of ​​what is needed and where. It will also prevent issues such as miscommunication and last minute cancellations

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