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Stages of designing and implementing booths in various events

If you are planning an upcoming event you may wonder about the stages of designing and building booths for your event. In this article we aim to answer this question and cover things like design needs, audio/video presentations, and ways to save time and money when building your booth. We will also explore unique ways to reach your target audience and how to achieve your goals from these booths. Keep reading now.

Assessing booth design needs

To start planning the design and implementation of booths within the event, an assessment of needs must be made. This assessment should include measurable results, target markets, and other specific information. Once these requirements are identified, a custom solution can be developed to meet these needs. This process begins with a survey about your goals and what may differ when attracting potential customers to learn about your products and services. Other questions may pertain to the size of the booth, material preferences, and redesign.

After assessing your goals, determine your budget and prioritize your goals. What is your objective? Do you want to make your booth stand out from the competition? This will help you choose the style that fits your needs and budget and will attract attention and increase sales. Therefore, think carefully about your brand image and message before spending money on your custom event booth. When the company logo stands out with a distinctive and colorful image among the crowds, it will attract more attendees than the ordinary booth.

Another consideration is planning, which will allow you to use eye-tracking tools to identify the most attractive components to attendees and attract their attention. Consider how visitors are likely to move and whether you may need to integrate private or semi-private meeting areas. 

You may want to consider adding a lounge area for guests, as well as a meeting room or workspace for staff. Don’t forget to consider the flooring, as good exhibition flooring has a significant impact on the live event. 

At Creativity Experts, we offer booth design and implementation services for various events. We prioritize quality in design and efficiency in execution, according to carefully thought-out plans. We focus on understanding the client’s needs and offering innovative solutions to present their messages and achieve their goals. For more details, please contact us.


When planning your graphics for designing and building your event booth consider the location. If the event is in a small space, long-range graphics are a smart choice as they attract people from a distance and enhance the overall appearance. If the event is in a larger area long-range graphics make your company stand out and attract people from a distance. Long-range graphics are great for long booths but their size must be carefully determined based on the location.

The first step in planning your graphics is to determine your goal, after which you can determine where you want to place your products and how people will flow within your booth. Always remember that people want more uniqueness, which is why using static images may not be the best option. Ensure that your graphics are unique and leave a lasting impression on attendees, and try to avoid making mistakes when it comes to design.

Next, determine the style of graphics. The graphics should be medium-range, readable from a slightly longer distance and not just abstract like long-range graphics. However, they should convey enough information to attract people’s attention. One good example of good medium-range graphic content is a question, which can also provide suggestions about the key value or a hint about the unique features of your booth.

flooring options

There are many different options when it comes to flooring for your event booth. For example, you can use carpeting to set the mood, while vinyl can create a good look and feel. Carpeting is durable and attractive and will draw attention to the key elements of your booth, such as your logo or seating area. If you are an active brand, consider using grass as it will better align with your brand, and wood and bamboo are also popular flooring options.

Anti-fatigue flooring is one of the most common options for trade shows and is designed to be comfortable for both employees and customers. The soft flooring also helps your guests stay longer. The great thing about interlocking flooring is that you can purchase it in a variety of colors and patterns to fit your booth design. Regardless of your booth’s flooring needs, there is a solution that will meet your needs.

Interlocking tiles are common due to their easy installation and smooth surface. This tile is also durable and easy to transport, and it helps to relieve fatigue and guide electrical wires. The tile also provides a great opportunity to design a more prominent display area. Whether you choose a solid floor, carpeted floor, or hard surface, consider all the different flooring options. You can also get close to the services of creativity experts in managing and organizing exhibitions and conferences and learn more about the integrated and comprehensive services we offer here.

Audio/video presentations

Designing and building event booths typically feature one or more audio/visual presentations where a presenter dons a film or famous TV character costume and operates a microphone, inviting attendees to the theater hall. While on stage, the presenter offers presentation content and giveaways and uses a laptop to run visual presentations. While the presenter speaks, more attendees stop to watch.

Having an audio/visual presentation in your booth requires precise planning, and the presenter must adhere to the schedule and ensure that each presentation is informative and entertaining, just like the previous one. Unfortunately, most employees do not follow the schedule, leading to wasting precious time in the presentation stage. Instead, hire a professional presenter.


There are several tips to keep in mind when branding your event booth. First, identify your target audience as each trade show represents a different opportunity for your company. Therefore, identify the groups likely to attend and create messages and experiences that resonate with them. 

Also document your goals and measurable metrics so that you can track them, and design booths that match these goals and align with your overall brand identity. Once you have selected your event, you can start planning your booth design and the messages associated with it.

Consider the location of your booth within the event. Typically, the booth can be at a height of four to six feet from the ground, making your brand visible to people. Consider using bold and large fonts if possible. Also, consider leaving some space blank as this will make the area look attractive and comfortable. After all, you are not talking to everyone at the event, but it is still good to spread your company logo in different areas of the booth.

When designing your booth, consider the demographics of attendees. People get easily annoyed if the staff is aggressive, but on the other hand, the uninterested employee can be just as frustrating. So, try to find a happy medium that attracts attendees while maintaining a consistent and clear message. Once you have identified your target audience, you can choose designs and equipment that better convey your brand message.


Provide gifts to the audience and surprise those who stop at your booth! If your booth is at a trade show, consider offering a survey or game in exchange for a visit. This will not only increase the chances of attendees buying from you, but it will also make it easier for people to share your content on social media. You can even combine giveaways and surveys to increase your reach and increase your chances of being the best at the show.

Choose gifts of different values and offer something that motivates people to search for your company online. While free promotional products are great, they may not attract as many people as gifts. This is because people who are particularly interested in your business are more likely to check out your trade show, and as a result, you can reduce your marketing budget by giving away something of value only to visitors.

Choose gifts carefully, as using promotional products without proper planning can damage your brand image. Try to find the perfect product that targets your target audience, and do not choose a general gift that does not fit your marketing strategy. Choose items that fit the demographic makeup of your booth, and use specially designed items for them. This will help you stand out from others and create lasting brand awareness.

Also, read how to build a strong identity for your event?